When choosing a digital signage solution, security isn't optional — it's essential. Whether you're in retail, hospitality, manufacturing, or running a SaaS operation, the data you put on screen often reflects the data you trust most: live sales figures, operational dashboards, team metrics, and customer insights. Keeping that information protected while still making it visible to the right people is a challenge many organisations face.

As businesses continue to shift toward remote and hybrid work, the need for secure, real-time data visibility has never been greater. ScreenCloud Dashboards is built for exactly this — a GDPR-compliant solution that lets you display private, password-protected web pages and dashboards on your digital screens without compromising security or your team's workflow.

In this guide, we'll walk you through everything you need to know about ScreenCloud Dashboards: what it is, which tools it supports, and how to get set up in just a few steps.

1. What is the “ScreenCloud Dashboards” feature?

ScreenCloud Dashboards lets you display private, password-protected, or iframe-restricted web pages on your digital screens without exposing credentials or storing browser data.

It works by recording a login journey in your browser using a Chrome extension. ScreenCloud captures a real-time snapshot of your dashboard and renders it on-screen. The recorded steps are replayed securely on the backend your credentials are never stored in plaintext or transmitted to screens.

This feature is useful for displaying internal analytics, team dashboards, operations data, or any web page that requires a login to access.

Upgraded plan required: Dashboards is a premium add-on and is only available on a Pro subscription or higher. You can trial an account that contains the feature free for 14 days on the Pro trial or request for your current account to be upgraded here.

Infrastructure and security: ScreenCloud Dashboards runs on AWS infrastructure across EU and US regions and is GDPR-compliant. Your credentials are never stored in plaintext and login steps are replayed securely on the backend. For more detail, see ScreenCloud's White Paper on Dashboards here and review our Privacy Policy and Terms of Service.

Make sure you have the following before starting setup:

Google Chrome version 87 or later. Microsoft Edge (with extension support) also works.

The ScreenCloud Dashboards Recorder Chrome extension, available in the Chrome Web Store.

If your Google (Chrome) or Microsoft (Edge) account is managed by your organisation, you may not be able to install extensions without administrator approval. Contact your IT team if you encounter restrictions.

ScreenCloud subscription on the Pro or Enterprise plan so that Dashboards is available. If you are on the Core plan, learn about pricing and request an upgrade here.

Login details for the service you want to display. Username and password with an authenticator app OTP are the recommended setup.

Your dashboard login must not require manual external approval, device-based MFA (e.g. push notifications), or be restricted to specific regions, IP addresses, or networks. The site also needs to be publicly accessible. ScreenCloud cannot reach dashboards behind a firewall or VPN. 

Token-based multi-factor authentication (Microsoft, Google, Jira)

Device-based approval (push notifications)

Learn more about supported authentication types  for Dashboards here.

Dashboards from studio.eu.screencloud.com (EU)

34.242.195.87 
52.211.24.90 
63.34.216.119

Dashboards from studio.us.screencloud.com (US)

Learn more about IP requirements for restricted sites.

2. Which services are currently supported?

Whether you're looking to display data dashboards or production dashboards, ScreenCloud supports a number of services:

Looker Studio (Formerly Google Data Studio)

PowerBi (Use the dedicated Microsoft Power BI app)

Zendesk (You can also use the Zendesk Reports app)

Other services not listed here may also work. If you have trouble connecting a service, contact support@screencloud.com with your company name and the URL you want to display.

4. ScreenCloud Dashboard setup walkthrough

The setup process has two parts: installing the Chrome extension, then recording your dashboard login journey.

Install the Dashboard extension in your browser

If you don't already have it, download Chrome here. Version 87 or later is required. Microsoft Edge (Chromium-based) is also supported as long as you can install Google Chrome apps.

4.2. Add the ScreenCloud Dashboards Recorder extension

Visit the Chrome Web Store and search for ScreenCloud Dashboards Recorder, or click here to go directly to the extension. 

4.3. Enable the extension in Incognito mode

ScreenCloud recommends running the recorder in Incognito mode to prevent existing cookies and sessions from interfering with your journey. 

Go to chrome://extensions, find the extension, and toggle Allow in Incognito. 

In Edge, enable Allow in InPrivate instead.

A clean session ensures your recorded login steps work exactly the same each time ScreenCloud replays them in the background.

In your ScreenCloud account, select Dashboards from the left-hand navigation and click Setup your first Dashboard or New Dashboard.

If you see the below window and you have already setup the required extension, select Don’t show this again. Review the steps above if you have not yet set it up.

Paste the URL of the dashboard you want to display. Use the final destination URL where possible — the fewer steps from login to dashboard, the more reliable the session. Click Start Recording.

A pop-up window will open. Sign in using your dashboard credentials. See the supported authentication types above if you're unsure whether your login method is compatible.

Common error: "No associated password" This happens when a username input field has no password step paired with it — for example, if your login form asks for a username twice but a password only once. To fix it: click the journey step showing the error, change the Type from Username to Text, then click Save. (See full fix guide here)

Common error:  "Username/password mismatch" This happens when ScreenCloud incorrectly identifies two separate fields as username inputs — for example, capturing both a username field and a subsequent text field as Username type. To fix it: click the cog icon next to the affected step (usually the second username step), change the Type from Username to Text, then save. (See full fix guide here)

Once logged in, browse to the exact view you want to display. The Actions panel on the left records each step automatically.

When you've reached the page you want to display, make sure it's in full-screen or select the specific area by hovering until the red dotted rectangle appears. Click Finish Journey, then Take Snapshot.

Under Manage Session, configure how often ScreenCloud reloads the page. As a rule of thumb, set this slightly shorter than your dashboard's session timeout — for example, if your dashboard times out after 30 minutes, set the refresh rate to 25 minutes. If unsure, leave the default (45 minutes).

Give it a clear, unique name using the text editor in the top toolbar.

Click Save & Preview in the top-right corner and select Confirm. 

ScreenCloud Dashboards allows you to display login-restricted web pages and private data safely to your digital signage screens.

Display your private dashboards, webpages, and login-required data securely to your digital screens.

ScreenCloud Dashboards Set Up Guide

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