21 Best Apps for Corporate Communication

Building a business means good communication. And, in the digital era, communication means access to some kind of team communication app or task management software.

The marketplace for communication apps is huge, and slightly bewildering. We can access everything from standard issue consumer chat apps, to more complex intranet portals or internal communication tools.

In the interests of demystifying the world of internal communication tools, in their many guises, we've put together this updated list of team communication software.

1. Slack

Perhaps the go to for many looking for a team chat app, Slack has become a byword for team communication and collaboration. Renowned for its straightforward yet powerful interface, Slack enables teams to organize conversations into channels, facilitating easy tracking of project developments, general announcements, or department-specific discussions.

Slack features a bunch of great team communication tools including the option to send voice notes, jump into ad-hoc meetings or 'huddles' and share access to files via plugins.

And because Slack integrates with most of the other popular productivity software options, it can be a centralized hub for file sharing, internal communication and managing tasks.

• Summary: Team chat app made with plenty of functionality.
• Slack.com
• Pricing: Free functionality for small teams. From $7.25 per month per person for the pro plan.

2. Google Workspace

Of course, the search giants offer a diverse set of tools for remote teams and project management, Google Workspace offers a comprehensive suite of productivity and communication tools, including Gmail, Docs, Calendar, Meet, and more, allowing seamless collaboration across different mediums.

The ability to work on documents simultaneously and the integration within its ecosystem makes Google Workspace a favorite for businesses looking for an all-in-one solution to communication and collaboration.

Google Docs has usurped Word as the word processor of choice, and is perhaps the easiest way ever to create documents, spreadsheets or slides and share them with your team. With Google Docs everything is in the Cloud so you don’t risk losing your files and you never have to click “save”, because it does it for you. And, it's free!

• Summary: Comprehensive workspace for everything from content creation and file sharing to video calls and diary management.
• Workspace.Google.com
• Pricing: The platform is mostly free. However there are premium business options from $6 per user, per month. There are also Google Workspace discount options for businesses looking to manage cost.

3. ScreenCloud

A solid corporate communication strategy relies on getting your message seen. The best way to do that? Put it up on your digital screens!

ScreenCloud revolutionizes business communication by turning any TV, iPad, or monitor into a dynamic digital sign. Ideal for sharing corporate updates, dashboards, and announcements in common areas or remotely. ScreenCloud facilitates a new avenue of engagement among team members, enhancing corporate culture and employee awareness.

ScreenCloud allows you to create content using over 70 different apps in the App Store such as social media feeds, news, world information and dashboards from customer support tools like Zendesk. Then you have playlists and scheduling, which allow you to create different content for different departments, days of week and times of day. As well as “emergency” takeovers where you can broadcast crucial information to your teams, as and when needed.

• In short: Best in class display management, screen sharing and digital signage software.
• ScreenCloud.com
• Pricing: From $20 per screen per month

4. Igloo

When you hear the word “intranet” you probably think of something clunky and outdated. But Igloo is here to change all that. Igloo is a company intranet tool that pulls together all of the resources that are important to your team.

It allows you to create “hubs” of information, team rooms where people can discuss ideas and in-depth knowledge bases so that no one has to ask the same question twice.

Igloo saves time and that’s really important when it comes to how and why we communicate. If all of the resources you could ever need were in one place, no one would have to search for files, ask for details or hunt down locations again.

Igloo makes it really simple to do that and has an attractive interface that makes people want to use it. Igloo also integrates with many of the tools you already know and love such as Google, Office 365, Zendesk and Slack.

• Summary: Enterprise grade intranet and internal communications tool.
• IglooSoftware.com
• Pricing: Variable custom pricing depending on company demands, from around $20,000 per year.

5. Lastpass

Security is really important in corporate comms. You’re often sharing private or valuable information, that in the wrong hands, could be disastrous. This is where an app like Lastpass is essential. Lastpass allows you to store all of your passwords in one place and then give access to employees through a login and a browser app.

Passwords are encrypted so they’re super safe, and when an employee leaves, you simply delete their account to revoke complete access to all of your company details.

Unlike some data management apps, Lastpass doesn’t slow you down. It’s easy to add a new password, change details and to enter it once on a specific site.

Once logged in, you only have to click the Lastpass browser tool and you can log into any site you like within seconds. It’s also safe as safe can be, with encrypted passwords and bank-level encryption that scrambles your data for secure transfer and storage.

• Summary: Password and online security management for teams.
• LastPass.com
• Pricing: Free level available. Pro business package starts from $3 per month.

6. Flock

Slack has widely become the “go to” message app of choice for corporate comms but another we really like is Flock. This app is slightly easier to use than Slack and has all of the features you may need for sharing information with your team, fast. It also has to do lists, notes and integrations with your Google Drive, making pulling in and working on documents much faster.

Flock syncs really well across desktop and mobile devices so you don’t have to spend time scrolling through messages on your phone that you’ve already read. It also takes up way less storage than Slack, a nifty 21MB for the iOS mobile app, compared to Slack’s 66MB.

• Summary: Excellent team messaging app with productivity tools added on.
• Flock.com
• Pricing: Free for under 20 members. Pro plan starts from $4.50 per user/per month.

7. Wrike

Wrike is a task and project management tool that allows you to easily assign tasks to team members with “@”-like functions. Different tasks or projects can be viewed by columns, in one easy-to-see dashboard which makes staying on top of different priorities easy.

The more you use Wrike, the more you uncover features like its timeline Gantt charts, budget tracker, proofing dashboard and more which make working at micro-level really easy. Breaking projects down into actionable steps ensures nothing is missed and the app also gives you a top-level view of where each project is at and the time you have left.

• Summary: Collaboration platform for managing projects across different projects and teams.
• Wrike.com
• Pricing: Free for small teams. $9.80 per month per user for pro plan.

8. Zoom

Zoom is a web and video conferencing tool that makes video calls (often filled with technical problems)easy. Whether you’re having a multi-person meeting or trying to give a video webinar to customers, Zoom gives you the tools needed to succeed. Zoom meetings are easy to set up, run through the app and can be shared with those outside of your office with a simple link. Once that person is in your “room”, you can share screens, talk over video and send messages.

Zoom works across Mac, Windows, Linux, Chromebooks, iOS and Android and does one important thing: it makes video conferencing work. The ability to call or schedule a meeting with anyone, whether in your organization or not, makes this a no-brainer for improving the way you and your team communicate.

• Summary: The go to choice for video calls for remote teams.
• Zoom.us
• Pricing: Free. Pro plan from $159.99 per year, per user

9. Monday

A comprehensive project management software solution, Monday is less about direct messaging and more about keeping everyone on the same page. It excels as a project management tool by offering highly customizable workflows that cater to various projects and processes.

It has similar functions to other task management tools such as Trello, but enables team members to communicate within projects, or for departments to collaborate on specific or individual projects.

Monday's strength lies in its visualization of task statuses and progress, which keeps teams aligned and communication open regarding project developments.

• Summary: Project management software with collaborative tools and great communication features.
• Monday.com
• Pricing: Free for teams of 2. From $24 per month for 3 users.

10. Asana

One of the most popular team collaboration and communication apps, Asana aims to simplify team-based work management. Its easy-to-use interface, robust task assignment and tracking features make collaborative work a breeze, and it's become one of the most popular project management tools on the market because it's good at what it does.

Whether setting up projects, delegating tasks, or monitoring progress, Asana provides teams with clear visibility and accountability, ensuring everyone knows their responsibilities and deadlines.

Some of the nifty tools include an at-a-glance calendar for task tracking and deadline reminders.

• Summary: Popular team communication app allowing people to manage tasks across different departments.
• Asana.com
• Pricing: Free for teams of 10. From $10 per month per user on the pro plan.

11. Notion

For those organizations seeking to centralize their workspace into one intuitive platform, Notion has become one of the best tools on the market. Notion offers an excellent suite of tools and access to a wide variety of templates and plugins to expand functionality.

There is almost everything here, from task management features, project planning and AI content creation, to inventory management, HR tools and meeting trackers.

While it doesn't necessarily offer team chat, it does help everyone to see what's going on and access crucial information in one place.

Notion shines in its flexibility, allowing teams to customize their workflows extensively, making it a powerful tool for collaboration and knowledge sharing.

• Summary: Comprehensive platform for planning, organizing, task management and even creating content.
• Notion.so
• Pricing: Free, with options from $8 per person, per month.

12. Teams

Microsoft Teams is not just another tool in the Microsoft 365 suite; it's a comprehensive communication hub designed to enhance team communication and collaboration.

Teams integrates closely with Office applications and provides exceptional features for chat, video meetings, and file sharing. It can also be used for ad-hoc meetings, scheduling regular team meetings and even collaborating on specific projects, with options to comment and edit on content within the chat.

Teams stands out for organizations heavily invested in the Microsoft ecosystem, offering seamless integration that enhances productivity and collaboration.

• Summary: The go to team messaging app for companies using Microsoft tools.
• Microsoft.com
• Pricing: From $4 per month, per person.

13. ProofHub

Similar to Monday, ProofHub offers a great suite of tools for organizing and managing projects, as well as offering a useful internal communication tool.

In fact, ProofHub sets itself apart as a versatile project planning software merging diverse features like task management, time tracking, discussions, and document sharing all under one roof. You've got all the things you'd expect here like Gantt charts, instant chat and comments, file sharing, time tracking and much more.

One of the huge attractions of ProofHub over other tools is that there is no 'per user' price. Just simple package prices for unlimited users, with the lower priced option offering slightly less functionality. With integrations available across popular apps, ProofHub is a one-stop-shop for all project management needs.

• Summary: A hub for organizing projects with centralized team communication options, at a simple price.
• ProofHub.com
• Pricing: From $45 per month for unlimited users.

14. Discord

Discord may have earned its stripes in the gaming world, but its capabilities far outreach the realm of recreational gaming.

With a presentation that blends Slack's thematic channels and Zoom's audio-visual conferencing, Discord provides an impressive platform for real-time communication, making it a novel option for diverse businesses looking beyond typical corporate communication tools.

Discord is also entirely free, making it one of the most affordable internal communication tools for employee communication. Some businesses might be put off by the fact that TenCent, a Chinese owned firm, owns substantial shares in Discord. However, the company is still privately held and uses high level encryption to ensure no data leakage and high security.

• Summary: Comprehensive and entirely free team chat app.
• Discord.com
• Pricing: Free - with paid plans for bigger file sharing.

15. Troop Messenger

For small to medium businesses, Troop Messenger is an affordable yet efficient team communication app.

Access individual or team messaging, file sharing, and video conferencing, with added facets of features like burnout chat and forkout chat for confidential and group conversations, respectively.

From freelancers to SMEs, Troop Messenger is a nifty team communication app which costs less than tools such as Slack, but with similar functionality.

• Summary: Affordable alternative to Slack for team communication.
• TroopMessenger.com
• Pricing: From $2.50 per user, per month.

16. Skype

While Skype is a veteran in the realm of communication, it remains relevant by offering reliable tools for instant messaging, voice calls, and video conferencing. And with the capacity to accommodate up to 250 participants for free, it's very much a solid option for instant messaging, group meetings or presentations for SMEs and small businesses.

You can use Skype as a group messaging app for up to 20 team members, making it perfect for small businesses looking for a free team communication app.

Skype also allows access to landlines and mobile phones around the world, for a relatively affordable fee, making it a solid solution for organizations that maintain international connections.

• Summary: Audio and video calls, as well as instant messaging, for free.
• Skype.com
• Pricing: Free, with options to purchase credits to call landlines.

17. Bloomfire

Bloomfire is a comprehensive knowledge sharing and collaboration platform designed to empower teams and organizations to effectively share, organize, and leverage their collective knowledge. Offering a wide array of features and benefits, Bloomfire is designed to encourage seamless communication, fosters collaboration, and promotes continuous learning and improvement within teams.

One of the primary benefits of Bloomfire is its ability to centralize knowledge and information. By providing a single, accessible platform for storing and sharing documents, videos, presentations, and other types of content, Bloomfire helps eliminate silos and ensures that information is readily available to everyone who needs it. This centralized approach enhances transparency, reduces duplication of effort, and improves overall organizational efficiency.

It serves as a centralized hub for all business-related content, uses AI to tag and categorize content, making retrieving information a breeze.

• Summary: Knowledge sharing hub which leverages AI to enable access to skills and expertise across your organization.
• Bloomfire.com
• Pricing: From $899 per month.

18. Viva Engage

With employee engagement a focus for many organizations, Viva Engage from Microsoft offers a useful toolkit for a personalized communication experience in the workplace. Think of it like a social media platform for workplace communication.

Part of the Microsoft suite of business tools, Viva Engage allows employees to create a profile and manage a network of communities in the workplace. This enables people to post announcements or presentations, ask questions, work together in interest groups and manage individual and group communications.

Previously known as Yammer, Viva Engage also provides tools for employee recognition. For example, allowing organizations to celebrate achievements and acknowledge the contributions of their workforce.

• Summary: Employee engagement tool for organizations.
• Microsoft.com
• Pricing: From $2 per user, per month.

19. Maptio

Offering a clear and visual mapping of responsibilities and initiatives within an organization, Maptio is an organizational chart app for the modern age.

It's ideal for companies aiming to foster transparency, autonomy, and accountability among their team members. With Maptio, businesses can easily visualize their structure and how projects align with their overall mission, enabling a deeper understanding and better communication across all levels of the company.

Think visual Venn diagrams and circular charts explaining who is responsible for what, with relation to organizational and project roles.

Maptio is an excellent tool for businesses looking to innovate their management practices and enhance strategic alignment through improved internal communication. And because it's open source, it's free with options to donate to the upkeep and development of the tool on a voluntary basis.

• Summary: Super clear and easy to use org charts for modern businesses.
• Maptio.com
• Pricing: Free/set your own price

20. Trello

A nice and simple tool to manage tasks, Trello is a great tool for visual to do-lists for individuals and teams.

Trello uses the Kanban board concept, providing a visual approach to organizing projects and tasks. Its simplicity in setting up boards, creating lists, and assigning cards makes it an attractive tool for businesses looking to improve project management and team collaboration.

In addition to this, Trello’s user-friendly interface and flexible features support seamless workflow management and team communication.

• Summary: Nice and easy to use to-do list and task management tool.
• Trello.com
• Pricing: Free, with pro plans starting at $5 per user, per month.

21. FirstUp

FirstUp is a platform designed to enhance employee engagement and communication across larger organizations. It provides a centralized hub for delivering important information, updates, and resources to employees, aiming to keep them informed, connected, and motivated.

The platform also offers features such as targeted content delivery, personalized recommendations, and interactive communication tools. The aim is to ensure that employees receive relevant information tailored to their roles and interests, and cut out the noise.

FirstUp also prioritizes employee feedback and participation through features like surveys, polls, and discussion forums. This enables organizations to gather insights, solicit input, and foster dialogue among employees, promoting a culture of transparency, collaboration, and continuous improvement.

Moreover, the platform provides analytics and insights into employee engagement and communication effectiveness, allowing organizations to measure the impact of their initiatives and make data-driven decisions to optimize their engagement strategies.

Read More: The Guide to Internal PR

• Summary: Nice and easy to use to-do list and task management tool.
• Trello.com
• Pricing: Free, with pro plans starting at $5 per user, per month.

Summary: The best team communication apps

Of course, every team and every organization is different, so the demands and requirements for team chat or file sharing will vary. From corporate entities to smaller or more agile startups and small businesses, we think there is something for everyone in our list here.

If you're looking for clear employee communication, don't underestimate the power of digital signage.

Read our guide: What is digital signage?

ScreenCloud turns your screens into powerful tools for internal communication and engagement.

From onboarding new employees, sharing stats and data to encouraging teamwork and employee communication, ScreenCloud offers a multitude of uses, with access to over 70 apps and growing.

Schedule your demo today, or sign up for a free 14-day trial.